Terms of Business

Contract For Wedding Photography (Forming part of the Terms & Conditions)

It is mutually agreed that the Photographer/s shall provide services and/or goods as specified, and the Client shall pay the Photographer/s the amounts due for the said services and/or goods on the due date as set out on the schedule attached.

Terms and Conditions of Wedding Contract

It is agreed that this contract will govern terms and conditions on which the photographer/s will take images of the client’s wedding (details of which attached), and it is agreed for the sale of certainty that this contract with any written representations made by the photographer/s set out the total contract made between parties. No variation or modification of this contract shall be effective unless agreed by both parties in writing. However, this shall not limit the Client’s right to act against the Photographer/s for false or deliberately misleading statements made verbally by the Photographer/s before signing the contract. 

  1. Booking Fee.

A booking fee of £300 (“The booking Fee”) is charged when the client signs this contract. The Booking Fee is deducted (in full) from the total price as calculated by totalling the fee due and album figures as defined in the Schedule (“The Price”). The Booking Fee is non-refundable save where the Photographer/s manage to secure an alternative booking to fill the date vacated by the client.

  1. Payments

After the booking fee is paid, the balance is due six weeks before the wedding date. Payment for additional images or products is to be made when they are ordered for the prices stated upon order. Other photos are not included in the price.

  1. Display

As a result, the client allows the Photographer/s to display any images taken according to this contract in their studios, literature, wedding exhibitions, competitions, and advertising. The Photographer/s will make no use of the image/s for other commercial reasons except with the Client’s written permission. All copyright in the images is owned absolutely by the Photographer within the provision of the Copyright, Design and Patents Act 1988. It is contrary to this Act to copy or allow to be copied photographically, electronically or by any other means any images created as part of this contract without the Photographer’s express permission.

  1. Images

All image sizes are nominal. The Photographer will provide a pleasing colour balance; however, the Client accepts and agrees the Photographer/s cannot guarantee exact colour matching owing to anomalous reflectance caused by a combination of certain dyes and materials, primarily man-made fibres. It is sometimes impossible to record the precise colour seen by the human eye on film or digitally.

  1. Retouching

Extra retouching, digital manipulation, and artistic finishing are available to the Client as an optional extra and are charged £90 per hour.

  1. Re-orders

Re-orders shall be treated as an extension of this contract and charged for at the Photographer/s prices at the time of order. The Photographer will accept no responsibility for error unless orders are given in writing.

  1. Licence

7.1 The Photographer/s shall be granted an artistic licence to the poses photographed and the locations used. Due to the vagaries of the weather and the willingness of the subject/s, it may not be possible to capture all of the images requested by the Client.

7.2 No less than 14 working days before the date of the wedding, the client shall supply a written list of to the Photographer/s setting out the number of family/group images the Client required under this contract identifying those people who should appear on the photos with a brief description of the setting and background (“the Specification”).

7.3 The Photographer/s shall use all reasonable endeavours to take only those images specified by the Client pursuant in the Specification.

7.4 Notwithstanding the provisions of Clauses of 7.1, 7.2 and 7.3 if for any reason, the Photographer/s reasonably deem it unreasonable in the circumstances to take the images which have been requested in the Specification, then the Photographer/s shall exercise their right to take such photos, as they consider appropriate in the circumstances.

7.5 If in the reasonable opinion of the Photographer/s, the Client does not provide a written list of sufficient details to enable the Photographer/s to comply with the Specification (or the client does not have such a list at all), within the timescale detailed at 7.2, then the Photographer/s may exercise their discretion and take such images as are agreed with the Client.

  1. Matters Beyond the Parties Control

The due performance or alteration of the contract is subject to alteration or cancellation by either party owing to any cause beyond their reasonable control.

  1. Limitation of Liability

Neither party shall be liable to the other for any losses that the other suffers from the breach of the contract unless those losses are a foreseeable consequence of the breach. The Photographer/s cannot be held liable under this contract where the client is unhappy with the composition of the photographs where the Photographers/s have complied with his obligations under clause 7.

  1. Cancellation

10.1 The client may cancel this contract at any time after it has been signed by sending a written notice to the Photographer/s

10.2 If the client notifies the Photographer/s more than 120 days before the date that the wedding is due to take place then the Photographer/s shall reimburse the Client the whole of any balance payment as is more particularly detailed in clause 10.3

10.3 If the client notifies the Photographer/s that they wish to cancel the contract at any time within three months of the date of the wedding, then the amount of the price that the Photographer/s shall be entitled to shall per the table below (detailing the amount the Photographer is entitled to)

0 – 7 days    100%          8 – 14 days    95%          15 – 30 days    90%          31 – 60 days   80%          61 – 120 days    50%          Over 120 days    0%                   

In the event of a cancellation of this contract, all Booking Fees are non – refundable

  1. Digital Files/Negatives

The original Negatives & Digital Files remain the property of the Photographer/s.

  1. Prices

All Prices fully include V.A.T (if applicable)

  1. Food / Refreshments

If you provide a meal, there’s no need for the photographer/s to sit with your guests. They’ll sit in another room to have a break and to prepare for the next photography session. 

If you are not providing a meal and drink during your wedding breakfast, your Photographer/s will leave to find a local eatery and return for the speeches.

  1. Complaints

14.1 The client shall notify the Photographer/s in writing within 21 days of receipt of the final form images if they have a complaint regarding an issue which would be evident within those 21 days or otherwise, as soon as possible after the matter giving rise to the complaint has become apparent setting out the nature of the complaint insufficient details to make it clear to the Photographer/s the nature and reason of the complaint

14.2 If upon expiry of the 21 days period referred to in clause 14.1; the Photographer/s have not received a complaint, then any complaint made after that date shall be sent directly to the Master Photographers Association or other professional body who shall, at their sole discretion, determine whether or not the complaint should be registered within the Association Complaints Procedures.

14.3 If instructed by both parties to this contract, the Master Photographers Association shall act as a mediator concerning the resolution of any dispute arising under this contract. Its decision regarding such a dispute shall be final but not binding. To avoid doubt, the Client is advised that mediation is only one option of dispute available to the Client, and they are free to pursue others if they wish.